Staff Reports

Executive Committee Meeting – May 12, 2010

Item A-01 Minutes from MARCH 10,2010, Executive Committee Regular Meeting
Item A-02 Proposed Agreement for FY09-10 Audit Services-Maher Accountancy

Letter from Maher Accountancy
Item A-03 Proposed First Amendment to Office and Staff Services Agreement Between MERA and Novato Fire Protection District

First Ammendment to Office and Staff Services Agreement
Item A-04 Proposed Amendment No. 4 to Agreement for Professiona Services between MERA and Regional Government Services

RGS Amendment No.4
Item A-05 Proposed Amendment to Agreement for Strategic Planning Facilitation Services between MERA and CBG Communications, Inc.

Proposed Amendment to CBG Agreement
Item A-06 Proposal for Additional Records Management Implementation from Galdwell Governmental services, Inc.

Proposal for Records Management Implementation-Gladwell Governmental Services, Inc.
Item A-07 Proposed MERA Cash Flow Management Policy and Procedures

Proposed MERA cash Flow Management Policy and Procedures
Item A-08 Proposed MERA Investment Policy and Procedures

Proposed MERA Investment Policy and Procedures
Item A-09 Proposed Revised MERA Public Records Policy and Procedures

Proposed Revised MERA Public Records Policies and Procedures
Item A-10 Proposed Resolution Terminating 1999 Revenue Bond Fund and Creating 2010 Refunding Revenue Bond Fund

Resolution Terminating 1999 Revenue Bond Fund and Creating 2010 Refunding Revenue Bonf Fund
Item A-11 Confirmation of Bi-monthly Regular Executive Committee Meeting Dates: FY10-11
Item B-1 Proposed Emergency Communications System Maintenance Agreement Between MERA and County of Marin

Summary of Changes-Proposed 5 Year Maintenance Agreement Between MERA and County
Proposed Emergency Communications System Maintenance Agreement Between the Marin Emergency Radio Authority(MERA) and the County of Marin
Item B-2 Proposed Agreement between MERA and County of Marin to provide Funding for Communication Engineering Services

Proposed Communications Engineering Services Agreement Between MERA and County of Marin
Item B-3 Proposed FY10-11 MERA Operrating Budget

Proposed FY10-11 MERA Operating Budget with Exhibits 1 and 2
Proposed Member agency Contribution Schedule
Item B-4 Proposed FY10-11 MERA Other Budgets and Reserves

Proposed FY10-11 Member Agency Contributions-Fund 70032 New project Financing -2007 Bank Note
Budgets and Reserves Resolution for Agenda Items B-3 and B-4
MERA Chart of Reserve Funds-5/12/10
Item B-5 Nomination of Officers for MERA Board(PRESIDENT AND VICE PRESEDENT)

MERA Board Member List
Item C-1 Report on Capacity Improvement Project-MERA System Upgrade Information
Item C-2 MERA Expansion Project-Change Order #1 for Motorola Capacity Improvement Project
Item C-3 Report on Coverage issue Projects-Southern Marin, Tomales and Stinson Beach
Item C-4 Report on Regional Activities and Projects
Item C-5 Report on Federal/State/Regional Grants-Communications Grant Program Status Report
Item C-6 Request for One MERA Portable Radio and One MERA Mobile Radio-Mill Valley Fire Department