Documents

MERA Organization

  • JPA Agreement — revised 6/17/99 (PDF file)
    • — JPA Agreement Amendment No.adopted 5/13/02 (PDF file)
    • — JPA Agreement Amendment No.adopted 5/13/02 (PDF file)
    • — JPA Agreement Amendment No.adopted 6/5/08 (PDF file)
    • — JPA Agreement Amendment No.adopted 3/11/09 (PDF file)
    • — JPA Agreement Amendment No.adopted 6/20/12 (PDF file)
  • Bylaws — Amended and Restated adopted 6/20/12 (PDF file)
  • Organization Chart and Scope of Duties — Updated 2/22/16 (PDF file)
  • Measure A Citizens Oversight Committee Bylaws — 6/8/15 (PDF file)
  • 2016 Annual Progress Report on Authority Operations and Activities (PDF file)
  • Mutual Aid and Communications Plan — Approved Update 3/9/16 (PDF file)
  • VHF Overlay — 11/18/15 (PDF file)
  • Strategic Plan — FINAL of/19/2010, adopted 12/8/10 (PDF file)
    • OUTREACH PLAN — Revised — 5/15/13 (PDF file)
  • Feasibility Study – Next Generation Radio System Implementation 12/11/13 (PDF file)
    • Attachments:
    • DELTAWRX/Motorola Proposal – November, 2008 (PDF file)
    • AECOM System Design Report — 4/29/10 (PDF file)
    • CSI Engineering Report for the County of Marin — 6/1/10 (PDF file)
    • COM Radio Communications System RFP – 6/7/10 — w/attachments (PDF file)
    • — Appendix B: Proposal Pricing Summary (PDF file)
    • — Appendix C: Compliance Matrix (PDF file)
    • — Appendix G: Marin Coverage Map (PDF file)
    • — Site Survey Report 12/29/15 (PDF file)

COM Radio Communications New System RFP (5/6/16) [Details]

Approved Radio Communications Systems Contract (3/7/17) [Details]

MERA Policies and Procedures

  • Additional Radios — Rev 3/11/15 (PDF File)
  • Replacement Radios Policy and Procedures — 9/9/15 (PDF File)
  • Capital Assets — 12/8/10 (PDF File)
  • Cash Flow Management — 5/19/10 (PDF File)
  • Conflict of Interest — Biennial Review: Revised 5/11/16 (PDF File)
  • Investment — Updated: FY15-16 (PDF file)
  • Meeting Agenda — 12/8/10 (PDF file)
  • Meeting Teleconferencing Procedure — 12/8/10 (PDF file)
  • Member Recognition Policy — 12/12/12 (PDF file)
  • Membership for New Agencies — 6/17/04 (PDF file)
  • Operating Budget — 5/19/10 (PDF file)
  • Public Records Administrative Policy — (revised) 5/13/15 (PDF File)
  • Purchasing
    • * MERA Policy and Procedures — 5/7/14 (PDF file)
    • * Current requests for proposals and bidding opportunities – more than $25,000 in value (web page)
    • * Instructions on how to submit a bid or proposal – Contracting Opportunities (web page)
    • * Approved vendor contracts – more than $25,000 (web page —> search)
  • Records Retention Schedule — revised 12/17/08 (PDF file)
  • Reserve Funds — (revised) 6/24/15 (PDF file)
  • Risk Management — 12/8/10 (PDF file)
  • Surplus Property — 11/13/13 (PDF file)
  • User Training Policy — 11/18/15 (PDF file)
  • Website Management — 5/18/11 — (PDF file)

MERA Finance

  • MERA FY15-16 Audited Financial Statements (PDF File)
    • Previous MERA Audited Financial Statements
      • MERA FY14-15 Audited Financial Statements (PDF File)
      • MERA FY13-14 Audited Financial Statements (PDF File)
      • MERA FY12-13 Audited Financial Statements (PDF File)
  • Operating Budget FY16-17 (PDF file)
    • Previous MERA Operating Budgets
  • REVENUE SOURCES
    • — Member agency contributions for Operating and Current Debt Service are determined by the Lando Formula in the MERA JPA Agreement.
      • * Schedule of Member Operating and Service Payments for FY14-15 (PDF File)
    • — Effective in FY15-16, and thereafter for 20 years, proceeds of the Measure A Parcel Tax approved by the voters in Novemberare placed in a special fund solely for the Next Generation System Project. MERA members will continue their annual contributions for Next Gen System operating costs.
      • * MERA Measure A Tax Ordinance – 7/22/14 (PDF File)
      • * MERA Measure A Special Parcel Tax Fiscal Year 2015/2016
        Annual Report (12/14/16) (PDF File)
      • * MERA Measure A Special Parcel Tax Fiscal Year 2015/2016
        Independent Compliance Audit (12/14/16) (PDF File)

MERA History

  • MERA FACTS and FAQs — revised 9/29/16 (PDF File)
  • Chronological History — updated June 2016 (PDF File)