Documents

MERA Organization

Joint Powers Authority (JPA) Agreement — revised 6/17/99 (PDF file)
    — JPA Agreement Amendment No.1: Indemnification —
          adopted 5/13/02 (PDF file)
    — JPA Agreement Amendment No.2: Funding of the Authority —
          adopted 5/13/02 (PDF file)
    — JPA Agreement Amendment No.3: Annual Budget Adoption —
          adopted 6/5/08 (PDF file)
    — JPA Agreement Amendment No.4: Expenditure Approvals of Authority —
          adopted 3/11/09 (PDF file)
    — JPA Agreement Amendment No.5: Creation of Executive Board —
          adopted 6/20/12 (PDF file)

Bylaws — Amended and Restated adopted 6/20/12 (PDF file)
    — Amendment No.1 adopted 12/10/14 (PDF file)

Organization Chart and Scope of Duties — Updated 2/22/16 (PDF file)

Measure A Citizens Oversight Committee Bylaws — 6/8/15 (PDF file)
    — Amendment No.1 adopted 8/24/16 (PDF file)

2016 Annual Progress Report on Authority Operations and Activities (PDF file)

Mutual Aid and Communications Plan — Approved Update 3/9/16 (PDF file)

VHF Overlay — 11/18/15 (PDF file)

Strategic Plan — FINAL of/19/2010, adopted 12/8/10 (PDF file)
    — OUTREACH PLAN — Revised — 5/15/13 (PDF file)

Feasibility Study – Next Generation Radio System Implementation
12/11/13 (PDF file)
     DELTAWRX/Motorola Proposal – November, 2008 (PDF file)
     AECOM System Design Report — 4/29/10 (PDF file)
     CSI Engineering Report for the County of Marin — 6/1/10 (PDF file)
     COM Radio Communications System RFP – 6/7/10 —
      w/attachments (PDF file)
        — Appendix B: Proposal Pricing Summary (PDF file)
        — Appendix C: Compliance Matrix (PDF file)
        — Appendix G: Marin Coverage Map (PDF file)
        — Site Survey Report 12/29/15 (PDF file)

COM Radio Communications New System RFP (5/6/16) [Details]

Approved Radio Communications Systems Contract (3/7/17) [Details]

MERA Policies and Procedures

Additional Radios — Rev 3/11/15 (PDF File)
Replacement Radios Policy and Procedures — 9/9/15 (PDF File)
Capital Assets — 12/8/10 (PDF File)
Cash Flow Management — 5/19/10 (PDF File)
Conflict of Interest — Biennial Review: Revised 5/11/16 (PDF File)
Investment — Updated: FY15-16 (PDF file)
Meeting Agenda — 12/8/10 (PDF file)
Meeting Teleconferencing Procedure — 12/8/10 (PDF file)
Member Recognition Policy — 12/12/12 (PDF file)
Membership for New Agencies — 6/17/04 (PDF file)
Operating Budget — 5/19/10 (PDF file)
Public Records Administrative Policy — (revised) 5/13/15 (PDF File)
Purchasing
  — MERA Policy and Procedures — 5/7/14 (PDF file)
  — Current requests for proposals and bidding opportunities –
        more than $25,000 in value (web page)
  — Instructions on how to submit a bid or proposal –
        Contracting Opportunities (web page)
  — Approved vendor contracts –
        more than $25,000 (web page —> search)
Records Retention Schedule — revised 12/17/08 (PDF file)
Reserve Funds — (revised) 6/24/15 (PDF file)
Risk Management — 12/8/10 (PDF file)
Surplus Property — 11/13/13 (PDF file)
User Training Policy — 11/18/15 (PDF file)
Website Management — 5/18/11 — (PDF file)

MERA Finance
MERA FY15-16 Audited Financial Statements (PDF File)
    — Schedule of Future Debt Service — 6/30/16 (PDF file)

  • Previous MERA Audited Financial Statements
    • MERA FY14-15 Audited Financial Statements (PDF File)
    • MERA FY13-14 Audited Financial Statements (PDF File)
    • MERA FY12-13 Audited Financial Statements (PDF File)

Operating Budget FY17-18 (PDF file)

  • Previous MERA Operating Budgets

REVENUE SOURCES
  — Member agency contributions for Operating and Current Debt Service are
      determinedby the Lando Formula in the MERA JPA Agreement.
    – Schedule of Member Operating and Service Payments
      for FY15-16 (PDF File)
  — Effective in FY15-16, and thereafter for 20 years, proceeds of the
      Measure A Parcel Tax approved by the voters in Novemberare
      placed in a special fund solely for the Next Generation System
      Project. MERA members will continue their annual contributions
      for Next Gen System operating costs.
        – MERA Measure A Tax Ordinance – 7/22/14 (PDF File)
        – MERA Measure A Special Parcel Tax Fiscal Year 2015/2016
           Annual Report (12/14/16) (PDF File)
        – MERA Measure A Special Parcel Tax Fiscal Year 2015/2016
           Independent Compliance Audit (12/14/16) (PDF File)

MERA History
MERA FACTS and FAQs — revised 9/29/16 (PDF File)
Chronological History — updated June 2016 (PDF File)