Staff Reports

Board of Directors Meeting – May 19, 2010

Item A-01 Minutes from December 9, 2009 Special Meeting
Item A-02 Minutes from January 14, 2010, Regular Meeting
Item A-03 Proposed Agreement for FY09-10 Audit Services-Maher Accountancy

Letter from Maher Accountancy
Item A-04 First Amendmant to Office and Staff Services Agreement between MERA and Novato Fire Protection District

First Amendment to Office and Staff Services Agreement
Item A-05 Proposed Amendment No. 4 to Agreement for Professional Services between MERA and Regional Government Services

RGS Admendment No. 4 and Exhibit A
Item A-06 Proposed Amendment to Agreement for Strategic Planning Facilitation Services between MERA and CBG Communications, Inc.

Proposed Amendment to CBG Agreement
Item A-07 Proposal for Additional Records Management Implementation from Gladwell Governmental Services, Inc.

Proposal for Records Management Implementation-Gladwell Governmental Services, Inc.
Item A-08 Proposed MERA Cash Flow Management Policy and Procedures

Proposed MERA Cash Flow Management Policy and Procedures
Item A-09 Proposed MERA Investment Policy and Procedures

Proposed MERA Investment Policy and Procedures
Item A-10 Proposed Revised MERA Publics Records Policy and Procedures

Proposed Revised MERA Public Records Policies and Procedures
Item A-11 Proposed MERA Operating Budget Policy and Procedures

Proposed MERA Operating Budget Policy and Procedures
Item A-12 Proposed Resolution Terminating 1999 Revenue Bond Fund and Creating 2010 Refunding Revenue Bond Fund

Resolution Terminating 1999 Revenue Bond Fund and Creating 2010 Refunding Revenue Bond Fund
Item A-13 Proposed Change of Regular Board Meeting Day and Time
Item B-1 Final Report on Refunding of MERA’S 1999 Revenue Bonds
Item B-2 Final Report on Investment of 2010 Refunding Bond Reserve
Item B-3 Proposed Emergency Communications System Maintenance Agreement Between MERA and County of Marin

Summary of Changes-Proposed 5 Year Maintenance Agreement Between MERA and County
Proposed Emergency Communications System Maintenance Agreement Between the MERA and the County of Marin
Item B-4 Proposed Agreement Between MERA and County of Marin to provise Funding for Communications Engineering Services

Proposed Communications Engineering Services Agreement Between MERA and County of Marin
Item C-1 Proposed FY10-11 MERA Operating Budget

Proposed FY10-11 MERA Operating Budget with Exhibits 1 and 2
Proposed Member Agency Contribution Schedule
Item C-2 Proposed FY10-11 MERA Other Budgets and Reserves

Proposed FY10-11 Member Agency Contributions-Fund 70032 New Project Financing-2007 Bank Note
Budgets and Reserves Resolution for Agenda Items B-3 and B-4
MERA 2010 Servive Payment Calculation Sheet
MERA Chart of Reserves Funds-5/12/10
Item D-1 Report on Capacity Improvement Project-MERA System Upgrade Information
Item D-2 MERA Expansion Project-Change Order #1 for Motorola Capacity Improvement Project
Item D-3 Report on Coverage Issue Projects: Southern Marin, Tomales and Stinson Beach
Item D-4 Report on Regional Activities and Projects
Item D-5 Rpeort on Federal/State/Regional Grants-Communications Grant Program Status Report